IPES-Food Privacy Policy
Updated March 2024
This page is automatically translated from the English original using DeepL and may contain errors.
This Privacy Policy describes how IPES-Food collects, uses, and shares your personal information when you visit our website www.ipes-food.org and interact with our services.
IPES-Food is committed to protecting your privacy and handling your personal information responsibly and transparently.
You can contact us at:
IPES-Food
Mundo Madou, Rue de la Charité 22,
1210 Brussels
BELGIUM
contact@ipes-food.org
What type of data does IPES-Food store?
IPES-Food collects and processes a limited amount of data on the basis of legitimate interest – which allows us to communicate with you about our work and maintain our services, including responding to your inquiries and providing updates on our activities, and managing our events.
We collect and store only the personal data needed to communicate on our work. Personal data is used for no other reason and never for commercial purposes. IPES-Food will not use, share, rent or sell your information with anyone except where we use third-party service providers who assist us in operating our website, managing our events, and communicating with you, as described in this Privacy Policy. These service providers are obligated to use your personal information only as necessary to provide services to us.
IPES-Food will store personal data for the shortest time possible in accordance with the pursued purposes. The legal basis is Article 6(1) of the EU’s GDPR regulation (EU) 2016/679.
Do we use cookies on our website?
IPES-Food does not collect or store cookies for the operation of our website. Cookies are small text files that a website saves on your computer or mobile device when you visit the site. The exception is embedded content from third party media platforms (YouTube, Spotify), where those platforms may collect cookies when a website visitor plays an embedded video or podcast (see below) – after user consent is provided.
Website analytics
On this website, we use the web analytics service Matomo – an industry-standard secure analytics tool – to analyse and review the use of our website by our website visitors. We can use the statistics obtained to improve our website and communications, and make it more interesting for you as a user.
We operate Matomo in a version that does not require cookies and does not collect personal data.
To analyse website usage, we collect the following data:
- Your IP address
- Your web browser and computer type
- Information such as time stamps, web pages visited and files downloaded
- Your language settings and country/regional location.
This data is stored on our web server – Siteground.com.
This website uses Matomo with the extension “AnonymizeIP”. This means that IP addresses are processed in truncated form and direct personal reference is excluded. The IP address provided by your browser through Matomo will not be consolidated with other data we collect.
You can prevent the use of Matomo by clicking here and removing the check mark on the page, and thereby activating the opt-out plugin. In this case, an opt-out cookie will be set in your browser that prevents Matomo from storing user data. If you delete your cookies, the Matomo opt-out cookie will also be deleted. Some browsers can delete the opt-out cookie if you have not visited our website in anywhere between 7 days (Safari), 45 days (Firefox) or 400 days (Chrome). In such cases, the opt-out must be reactivated when you visit our site again.
Matomo is an open source project. Information on the provider’s privacy policy can be found at matomo.org/privacy-policy/.
YouTube Video Embedding and Data Collection
We have embedded YouTube videos into our online offer, hosted on YouTube.com, and can be played by clicking on the preview images. These videos are initially blocked, and your consent is required to play them.
When you actively consent to unblocking a YouTube video on our website, YouTube collects information indicating that you accessed the corresponding sub-page of our website. This may include basic data such as your IP address and timestamp. If you’re logged into Google, this data will be associated with your account. YouTube may use this data for the purposes of advertising, market research and/or the targeted design of its website. Such a user assessment is carried out in particular (even for users who are not logged in) to provide targeted advertising and to inform other users of its social network about your activities on our website. We have no influence on this data transmission by Youtube.
If you do not wish the data to be associated with your YouTube profile, you must log out (or use ‘private’ browsing) before activating the button.
You have the right to object to the creation of these user profiles, and you must contact YouTube to exercise this right.
Transfer to third countries:
Data collected is stored on Google servers, including in the USA. Google has committed to comply with applicable data protection laws, including standards equivalent to the former EU-US Privacy Shield. For more information on data collection and processing by YouTube, including your rights and privacy settings, please refer to YouTube’s privacy policy. There, you will also receive further information on your rights and setting options to protect your privacy: https://www.youtube.com/howyoutubeworks/our-commitments/protecting-user-data/
Spotify Audio Embedding and Data Collection
This website has the ability to embed Spotify audio content as part of our online offer, hosted on spotify.com, played by clicking on the preview images. These audio are initially blocked, and your consent is required to play them.
When you actively consent to unblocking Spotify audio on our website, Spotify collects information indicating that you accessed the corresponding sub-page of our website. This may include basic data such as your IP address and timestamp. If you’re logged into Spotify, this data will be associated with your account. Spotify may use this data for the purposes of advertising, market research and/or the targeted design of its website. Such a user assessment is carried out in particular (even for users who are not logged in) to provide targeted advertising and to inform other users of its network about your activities on our website. We have no influence on this data transmission by Spotify.
If you do not wish the data to be associated with your Spotify profile, you must log out (or use ‘private’ browsing) before activating the button.
Data collected is stored on its servers in the EU.
Newsletter Subscribers
IPES-Food collects and stores limited data to communicate with followers who subscribe to our newsletter. Our newsletter and subscriber data are managed through our mail client, Mailchimp. This data is used solely for the purpose of sending newsletters and analyzing subscriber engagement to improve our communications.
For newsletter subscribers this data is limited to:
- Name provided by the subscriber
- Email address provided by the subscriber (with email verification)
- Subscriber engagement metrics, such as opens and clicks on links in each mailing
This data is stored within Mailchimp.
Members of the Press
IPES-Food maintains a media contact list to facilitate interactions with members of the press. Our media contact database is managed through Meltwater, a media monitoring company, mail client and contact database service.
For members of the press with whom IPES-Food interacts, IPES-Food uses a mail client and contact database hosted by Meltwater. We store journalist contact data and notes including:
- Name
- Email Address
- Phone number
- Hosting media organization
- Region
- Social media accounts
- Policy focus
- General notes on interactions
- Data on mailings received and links clicked.
This data is securely stored within Meltwater and is used exclusively for the purpose of media relations and communications with journalists.
Event Participants
If you have indicated that you would like to participate in an event – online or in person – that is hosted by IPES-Food, we store data relating to your participation in that event. IPES-Food holds a record of people who have registered for our public and online events, for the purposes of administrative communication and, where necessary, for reporting to funders.
We use Google Forms to manage our in person event registrations, and Zoom to manage our online webinars. We may take photos or record videos at events to promote and archive our work. It is your responsibility to make it known to us if you do not wish to be in a photo or video.
The event data we hold data include:
- Name
- Organization
- Information on your attendance
- Any other information that you chose to include when you registered for the event
This data is stored in a spreadsheet form on IPES-Food’s Google cloud service, or where relevant on Zoom.
Contact
If you have been in email or phone contact with our staff or have participated in an event or other efforts that require repeated contact, your contact information may be stored by the responsible IPES-Food staff member(s). We will only ever contact you directly using the methods for which you have given your consent.
This data is stored in a spreadsheet form on IPES-Food’s Google cloud service, or via the mail client on IPES-Food’s cloud service: Gmail.
Children’s Online Privacy Protection Act Compliance
We are in compliance with the requirements of COPPA (Children’s Online Privacy Protection Act), we do not collect any information from anyone under 16 years of age. Our website, products and services are all directed to people who are at least 16 years old or older. In the case we discover that a child under 16 has provided us with personal information, we will immediately delete this from our servers.
Your rights
In the event of a data-breach, IPES-Food will notify you and the relevant authorities within 72 hours of learning of this breach.
You have the right to request to know what data is stored on you at any time. You also have a right to ask for this data to be deleted. In order to do so, please be in contact with IPES-Food Staff:
Chantal Clément – chantal.clement@ipes-food.org
Robbie Blake – robbie.blake@ipes-food.org
